Special General Meeting: 6 December 2012

The Executive has decided to propose two changes to the Rules (Constitution) to improve services to members. As a result of these proposed changes, paid members of AWATEA will be required to vote on the changes and the Executive has called a Special General Meeting at 13:30 on Thursday 6 December at Power Projects Limited’s offices (AWATEA’s address) at Level 8, Equinox House, 111 The Terrace, Wellington

Please vote by 5pm on Wednesday 5 December 2013

The two issues on which the Executive is asking members to vote to change the constitution are:

  1. Changing AWATEA’s financial year from the tax year (1 April to 31 March) to the calendar year. The purpose of this change is to simplify AWATEA’s income tax and GST returns. The objective is to ensure that the income and expenses for the AWATEA conference (usually held between 15 March and end-May) fall within the same tax year. At present most of AWATEA’s registration and sponsorship income is received before 31 March but most of the conference expenses are received in the following tax year. This means that it is difficult for the Executive to report the financial outcome of the conference. 
  2. The previous AWATEA Executive had been concerned for some time that there was a need to provide more equity for members. Presently Corporate members pay $3,000 + GST membership fee annually and receive 5 votes at AGMs and SGMs, whilst Professional members pay $500 + GST membership fee annually and receive 3 votes. Nonprofit and Individual members pay $100 + GST and receive 1 vote each. The Executive proposed to reduce Professional members voting entitlement to 2 votes, to recognize the difference between what Corporate and Professional members pay in as membership fees.

A notice of the Special General meeting, which will precede the next Executive meeting, was circulated to members last week, together with voting forms and proxy voting form and copies of the AWATEA Rules, showing the proposed changes. All of these documents can be viewed at or downloaded from the Members Area.

The pass mark for voting to make a change to the Rules is 75%, so we will require the majority of the members to cast their votes. If there are insufficient votes cast to pass these resolutions, it is likely that the Executive will hold a further SGM early in the New Year to try to secure a mandate to change the Rules.

So, if you are a member and haven’t already voted, you will have until 17:00 on Wednesday 5 December to cast your vote, you can appoint a proxy to vote on your behalf or you can attend the SGM and vote in person. The SGM is likely to be very brief, as these are the only two issues for discussion.